---
title: "Request and Approve Vacation"
description: "Submit vacation requests and let managers approve or reject them with capacity context."
search:
  tags: ["vacation requests", "approval"]
---
Use **My Profile → Vacation** to submit requests. Managers review and approve or reject them in a transparent workflow with capacity, utilization, and history visible.

![Request and Approve Vacation – Overview](/images/help-center/company/leave-requests-01.png)

---

See [Leave Management](/company/leave-management).

## How employees request vacation

Employees have three options:

### 1. From their profile

![Request and Approve Vacation – Profile](/images/help-center/company/leave-requests-02.png)

Under **Profile → Vacation**, employees see available, used, and planned days.

- Select **Request vacation** to open **Book Time** on the *Vacation* tab.
- Enter the start and end dates.
- Review used, requested (orange), and available (green) days.
- Select **Request** to submit.

See [Profile – Vacation](/profile/vacation).

### 2. From the Team Calendar

![Request and Approve Vacation – Team Calendar](/images/help-center/company/leave-requests-03.gif)

Select a date in your row in the **Team Calendar**. The **Book Time** dialog opens automatically. Choose the period on the *Vacation* tab and select **Request**.

This makes it easier to coordinate leave visually with the rest of the team.

Go to [Team Calendar](/team-calendar).

### 3. From time statistics

![Request and Approve Vacation – Time statistics](/images/help-center/company/leave-requests-04.gif)

- Open *My Profile → Time statistics*.
- Select **+ Book time**, then open *Vacation*.
- Enter the dates and select **Request**.

This is useful when planning leave alongside working time or overtime. See [time-booking targets](/time-tracking/time-booking-goals).

---

## Approve or reject

![Request and Approve Vacation – Approval](/images/help-center/company/leave-requests-05.png)

Managers handle requests under **Your Company → Vacation** in two tabs.

### Manage requests

- **Pending requests:** Lists open requests with **capacity utilization** as a percentage.
- **Calendar icon:** Shows who else is absent during the period.
- **Approve or reject:** Decide directly from the list and add a reason.
- **Approved vacation:** Lists upcoming approved leave and provides a cancellation option.

The calendar uses:

- ✈️ **Gray:** Requested, not yet approved
- ✈️ **Green:** Approved

### History

![Request and Approve Vacation – History](/images/help-center/company/leave-requests-06.png)

Lists previous requests with status, date, reason, and participants. Filter by period, employee, or status.