---
title: "Automatic Effort Calculation (Workshop Part 6)"
description: "Automatically calculates the project effort from work packages and dynamic information and uses this to generate a comprehensible project price."
---
This function automatically calculates the total effort of a project based on individual work packages. This gives you a transparent, comprehensible and dynamically adjustable effort estimate, without manual calculation.

[How project expenses are calculated](/administration/project-templates/project-effort-calculation)

## Bottom-up calculation

The total expense arises from the sum of all capitalized components:

- Each work package comes with a predefined **Minimum effort** with.
- The sum of all work packages results in the effort of one **Epics**.
- The sum of all epics results in the **Total effort** of the project.

These values are maintained in the component library and automatically adopted when imported into the project.

### Minimum effort

A minimum effort is incurred as soon as a work package is active in the project. Example:

“Strategy call”: at least 2 hours, regardless of the scope of the project.

This effort forms the basis for determining the price.

### Dynamic adjustment

Form responses can increase or reduce effort. Example:

![Illustration](/images/help-center/projects/workshops/automatic-effort-calculation-01.gif)

- If a data protection declaration is missing, additional hours are automatically scheduled for its creation.

In this way, the project scope adapts to the actual requirements.

### Dynamic activation of work packages

![Illustration](/images/help-center/projects/workshops/automatic-effort-calculation-02.gif)

Answers in the project tree can automatically activate additional work packages. Example:

- Selecting specific page types activates their own tasks with their own effort.

As a result, the overall effort increases with each configured customer requirement.

## Calculation of the project price

As soon as all expenses have been determined, the price will be determined. The basis is the hourly rate stored:

- An individual hourly rate can be defined for projects within the organization.
- This may differ from the standard, e.g. for premium customers.

Calculation:

> Total Hours × Project Hourly Rate = Project Price

![Illustration](/images/help-center/projects/workshops/automatic-effort-calculation-03.png)

Example:

32.5 hours × €150/h = €4,875

The resulting price is automatically reflected in quotation documents.

[Bill projects](/billing/invoice-review/invoice-projects)

**To part 7:** [Create offer versions (workshop part 7)](/projects/workshops/quote-versions)